Cash Register Processes

Estimated reading time: 9 minutes.

The point of sale is a set of devices that make up a system, used for billing and sales transaction processing on-site. It is connected to a printer that performs tasks related to the cash register and fiscal obligations. In addition to selecting a particular cash register and performing cash changes, this involves rotating cash register-related responsibilities among different employees.

• Fiscal Actions
  • Open Drawer
  • Print X (On Fiscal Printer)
  • Print Z (On Fiscal Printer)
• Cash Register Actions
  • Withdraw / Deposit Cash
  • Open / Close Register
  • Activate / Deactivate Barcode Reading
  • Settlement
  • Bank Deposit
• Select Register
• Employee Change

Fiscal Actions

These are the measures and processes related to the management and compliance of tax obligations in commercial transactions carried out through the system.

Open Drawer

Allows physically opening the cash drawer of the cash register or point of sale connected to the fiscal printer.

To access this:

1. Press the Invu icon.
2. Press the Fiscal Actions section.
3. Next, tap Open Drawer.

Print X (On Fiscal Printer)

Generates an audit report showing the total amount of sales and taxes collected since the last cash register reconciliation or since the last time this action was performed.

To access this:

1. Press the Invu icon.
2. Press the Fiscal Actions section.
3. Next, tap Print X. 

Note: It is important to ensure that your printer is turned on and verify that the report is printed.

Print Z (On Fiscal Printer)

This option generates the closing cash report, showing total sales, taxes collected, and other details related to fiscal transactions since the last time this report was printed.

To access this:

1. Press the Invu icon.
2. Press the Fiscal Actions section.
3. Next, tap Print Z. 

Note: It is important to ensure that your printer is turned on and verify that the report is printed.

Cash Register Actions

These are the operations and processes performed to manage cash and payment transactions at the point of sale.

Withdraw / Deposit Cash

This function allows you to withdraw or deposit cash into the cash drawer connected to the printer. It is useful for shift changes or to withdraw the money accumulated in the drawer.

To access this:

1. Press the Invu icon.
2. Press the Cash Register Actions section.
3. Tap Withdraw or Deposit Cash.
4. Enter the amount to Withdraw or Deposit and press accept.

Open / Close Register

Refers to managing the cash flow at the beginning and end of the day. This involves recording and counting the cash in the register, as well as generating sales reports and financial summaries.

To access this:

1. Press the Invu icon.
2. Press the Cash Register Actions section.
3. Next, tap Open or Close Register.
4. Record the amount according to the denomination being entered.

Note: It is important to know that one step depends on the other; you cannot Close the register if it has not been previously opened.

Activate / Deactivate Barcode Reading

Allows enabling or disabling the use of the scanner option to read barcodes.

To access this:

1. Press the Invu icon.
2. Press the Cash Register Actions section.
3. Next, tap Activate or Deactivate Barcode Reading. 

Settlement

The activity consists of counting and verifying all the money, credit cards, checks, or other types of payments received during the operating period. The sales and transaction records of the system are compared with the actual amount of money and other values in the register, allowing any discrepancies or errors in the records to be identified, ensuring that income conforms to expectations.

Bank Deposit

This section is used when making a deposit of the money in the register to a bank account, and includes information such as the account number, the amount to deposit, and the identification number of the deposit slip used at the financial institution, among other aspects.

Steps to access this:

1. Select the Primary Menu.
2. Press the Cash Register Actions section.
3. Next, tap Bank Deposit.
4. Complete the requested information.

• Breakdown:
  • Number: Corresponds to the reference number of the bank receipt.
  • Bank: Name of the banking institution where the transaction is made.
  • Shift: Specify the work shift in which the deposit amount was obtained.
  • Origin: Select whether the deposit will be made in a slip or bag.
  • Amount: The exact amount to be deposited.
  • Date: This section is detailed by default. 

Note: The description is optional; you can provide a brief detail of the transaction.

Select Register

This action involves choosing a specific cash register for use in the transaction process and cash management.

1. Access the Home Screen in the Invu POS application.
2. Select the Invu POS logo.
3. Choose the Select Register section.
4. Enter the employee's PIN. The register is recorded with the employee's name at the top.

Employee Change

This function allows for the rotation of the employee in charge of using the system.

1. Select Exit in the Upper Right Strip.
2. Enter the employee's PIN. The register is recorded with the employee's name at the top.

Note: This section can also be accessed from the Primary Menu.