Autonomous Linkage with the D.G.I.

Estimated reading time, 10 minutes.

Allows companies to directly manage their registration with the Dirección General de Ingresos (D.G.I.) for electronic invoicing. This process is ideal for those companies that prefer greater control over their registration and initial configuration.

• Application for the Proxy for Electronic Signature Withdrawal (F.E.P.)
  • Requesting the Power of Attorney
  • Affidavit
  • Certificate of Receipt
• Request for Electronic Signature
• Affiliation with the P.A.C.
• Renewal Process 
• Important Data
  • Acronyms in the Process
  • Attached Documents

Application for the Proxy for Electronic Signature Withdrawal (F.E.P.)

This is the procedure through which a natural person, designated as an authorized representative, is in charge of withdrawing the electronic signature certificate. This proxy acts under a legal power of attorney, which allows him/her to manage and complete the process of obtaining the electronic signature certificate.

Requesting the Power of Attorney

1. It is necessary to enter the e-Tax system with your data. 
2. Once logged in, you must click on the Electronic Invoice submenu, where the Electronic Signature Withdrawal Proxy (F.E.P.) option will be displayed. 
3. To create the Proxy request, you must:
   • Accept the terms and conditions.
   • Complete the requested information.
   • Add proxy.
4. Once the box with the information provided is reflected, it is necessary to press the Save Request option so that the document number is generated.
5. When clicking on the document number a form with the details of the request is displayed, it is necessary to save this document.

Affidavit

1. It is necessary to enter the e-Tax system with your data. 
2. Once logged in, click on the e-Invoice submenu, where the S.F.E.P. Adoption Affidavit option will be displayed.
   • Fill out the S.F.E.P. Adoption Affidavit application.
3. Once all the requested information is registered, it is necessary to press the option Send Application so that the document number is generated.
4. By clicking on the document number, you will be able to access your affidavit.

Certificate of Receipt

1. Once the application (Affidavit) is authorized, you will receive an e-mail notification.
2. It is necessary to enter the e-Tax system with your data. 
3. Once logged in, click on the Queries' submenu to access the Documents section.
   • Select the form: 1044 - Certificate of Receipt - Electronic Invoice and click on Search.
   • Click on View to download the Certificate of Receipt (Note: This certificate can be placed in the establishment to show that it is in the process of applying for the electronic invoice).

Request for Electronic Signature

The electronic signature is used to validate that the invoice has been issued by the legitimate issuer and that the content has not been modified after the signature.

1. Personal Documents, it is important to present your official identity document (identity card, passport). 
   • If you are a foreigner not registered in the Electoral Tribunal, you must present certification of migratory status (resident foreigner) or certification of migratory movement (non-resident foreigner) issued by the National Migration Service.
2. Have a valid e-mail address, as it will be necessary for the application process, information will be sent to you such as:
   • Validation of documents.
   • Payment status.
   • Appointment date.
3. Communicate with the National Direction of Electronic Signature of the Public Registry to issue the electronic signature. This entity is in charge of validating your identity and issuing the corresponding digital certificate.
4. Fill out the required documentation in the Electronic Signature platform. This includes:
   • Identity Document (Note: If you are a foreigner, you must add your Certification of Migratory Status).
   • Company name.
   • RUC/DV.
   • If you are a Natural or Legal Person.
   • Attach the proxy application.
5. A verification process will be carried out.
6. Once the verification is completed, it will be placed in the platform as Pending Payment (Note: In this step, the payment must be completed).
7. Attach the proof of payment.
8. The payment will be validated (Note: Change of status).
9. A date will be set for your appointment, at which time the digital certificate will be installed on a sealed USB device.
10. A certificate will be issued, and a ZIP folder will be placed on the device. 

Affiliation with the P.A.C.

The P.A.C. is the acronym for Authorized Certification Provider, in electronic invoicing, and is an entity authorized by the D.G.I. to provide the service of certification of electronic documents. In addition, they are responsible for validating and certifying the electronic invoices issued, ensuring their compliance with tax regulations.

Note: If you choose us to be your liaison with the P.A.C., you must fill out the following form to upload the files for step 10 of Electronic Signature. If you have your P.A.C., you can follow the steps below. Important: We work with the following providers: WebPOS, HKA Factory and Digifact.

P.A.C. Form

1. It is necessary to log into the e-Tax system with your data. 
2. Once logged in, click on the option Taxpayer Affiliation - P.A.C. Confirmation.
3. The status window will appear, where the SEARCH option must be selected, so that the P.A.C. data is shown.
4. Once the P.A.C. data is displayed, you must click on Approve or Reject.
5. A brief justification must be provided to register that you approve the use of this P.A.C.
6. Click on the Approve option to update the P.A.C. affiliation and confirmation.
7. You will see that the status of the process is now ACTIVE.

Renewal Process 

This is a legal requirement in order to be able to continue electronic invoicing. During this process, new certificates are generated that comply with the updated security standards. If this renewal is not carried out, any attempt to use the signature to validate documents will be rejected by the electronic platforms that require it.

To complete this process, it is necessary to reapply for the proxy, as explained above; however, the affidavit and the certificate of receipt do not need to be repeated. The electronic signature step must be completed in full, and it should be noted that it is necessary to select the Renewal field in the signature platform.

Important Data

Extra information that will help you in the Electronic Invoice process.

Acronyms in the Process

For a better understanding of the electronic invoicing process, here is the definition of some acronyms that you might encounter during the process.

Attached Documents

Downloadable documents to obtain more information on the previously detailed points.